Editorial and Information Services

The office for editorial and information services is located in the 1329 Building. Anita Yeager,  Hope Olivo staff this office and can be reached at 294-5076 and 294-5082, respectively.

Submitting Manuscripts:

Editorial review of manuscripts entails editing; formatting; checking references, affiliations, and acknowledgments; and submitting your manuscript through the on-line web-management system for the specified journal. Manuscripts must be submitted to Anita by e-mail as a Word document with a notation regarding the target journal for the manuscript. If figures are to be submitted with the manuscript, they should be included with the manuscript either embedded in the Word document or sent as separate files. The average turnaround time is 2 weeks. If you require a specific turnaround time, please call the editorial office before sending your manuscript.

Permissions:

Borrowing the work of others is strongly discouraged; however, when a figure or table is borrowed, obtaining permission is necessary. Anita or Hope can provide the necessary information to secretaries on how to request permission. When a figure or table is borrowed from a journal, provide a copy of the article or, if the figure or table is borrowed from a chapter or a book, a copy of (1) the book’s title page, (2) the page showing the address or affiliation of the author and/or editor, and (3) the page on which the figure or table appears. Information from every one of these pages is required in permission requests.

Review: Co-author and in-house peer review of manuscripts should be done before finalization of the manuscript. All co-authors listed on the manuscript should have reviewed an early draft and a final copy before submission to the editorial office.

Affiliations/Grants/Presentation Information:

These items should be provided with the initial draft of the manuscript or as soon as possible thereafter. They include: proper identification of all authors’ affiliations, the institutions to which they belong, and their e-mail address(es); information concerning previous presentation or publication of the work; and disclosure of any grant support, human experimentation procedures, and informed consent. Some journals require that permission be obtained to acknowledge a person’s contribution in the manuscript.

Cover Letter: Cover letters will be done automatically by Anita or Hope in a standard form unless the authors indicate that they would like to enclose special or additional information.

Proofs:

Authors should send proofs to Anita and/or Hope as soon as they are received if they would like a second pair of eyes to review their paper before it goes to press.

Curriculum Vitae and Bibliography:

Anita Yeager maintains a curriculum vitae and bibliography for each faculty member. These are used for promotion and tenure reviews, grants, annual reports, and other departmental administrative needs. Maintaining accurate and current documents depend on regular communication between Anita, the faculty, and their secretaries. These documents are posted on the network and available for others to download or view. A faculty member may wish to maintain their own curriculum vitae, but they must still provide the necessary information for the department version to be accurate and up-to-date.

Staff Publications:

This office keeps an electronic file of all staff publications. Faculty members are responsible for sending their new publications to the editorial office either electronically or by paper copy for scanning. This also provides Anita with the information needed to update faculty bibliographies.