Department Data Archive Vault

The Department archives all peer-reviewed, original, published data in a repository. This data vault is secure and maintained by the UF Academic Health Center IT group. The data is available to all publication authors as read only. Here is a list of items for deposit: 

• Copyright transfer agreement
• Specific information for the manuscript including:

- Names of all authors

- Name of archiving author

- Name of corresponding author

- Title of manuscript

- Journal title and date of acceptance

• Raw data in any electronic form
• Accepted manuscript copy
• IRB or IACUC approval letter (not consent, protocols, advertisements, etc).

Please email these items to Cynthia Lugo at cynd@ufl.edu and reference the publication title in the email. If your data files are very large, please put in a folder with the title of your publication in the M drive for transfer at: M:\SHARE\Vault. As a courtesy, the Department will remind you to archive the data in the quarter after publication and then a final reminder 60 days later.

In the event that you do not control the data and co-authors decline to share, please kindly request a letter of attestation that they at least have the data: Attestation Letter .

Publications without original data do not require archiving. Such publications include book chapters, books, letters to the editor, editorials, reviews, etc. If you have questions, please email Cynthia Lugo or me.

Best,